Corporate Services Administrator

Job Description

Job Description

Job Title: Corporate Services Administrator

Job Description: The Corporate Services Administrator will handle day-to-day entity governance tasks — maintaining corporate records, tracking deadlines, drafting routine resolutions, and supporting the Senior CS Administrator across MultiBank’s global entity

Responsibilities:

• Support day-to-day management of MultiBank Group’s legal entities — tracking deadlines, maintaining data in QCore, and coordinating documentation
• Assist with drafting routine board and shareholder resolutions, statutory filings, and corporate correspondence
• Maintain corporate records, entity registers, and filing calendars across multiple jurisdictions
• Update Asana task management system and maintain tracker spreadsheets including invoice trackers, LEI registers, and compliance calendars
• Liaise with corporate agents, registered offices, and notarial services on entity maintenance tasks
• Support the Senior CS Administrator and Team Manager with governance documentation and entity projects
• File and organize corporate records maintaining clear documentation standards for audit and regulatory review
• Learn and operate the QCore governance platform for entity data management

Qualifications Needed:

• 1–3 years of experience in corporate administration, company secretarial support, or legal entity management
• Familiarity with governance documentation and corporate records management
• Strong organizational skills with high attention to detail
• Proficiency with Microsoft Office and project management tools (e.g., Asana)
• Willingness to learn governance platforms (QCore or equivalent)
• Professional qualifications in progress (CGI, paralegal, or compliance certifications) preferred

What the Company Offers:

• Entry-to-mid level governance role at a globally established financial derivatives institution
• Career progression path to Senior Corporate Services Administrator and beyond
• International environment across 25+ global offices
• Competitive compensation and professional development support

Are you interested in this position? Apply by clicking on the “Apply Now” button below!

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